Academic Affairs Council
February 25, 2004
ANNOUNCEMENTS
· J. Vicknair distributed age profile of tenure track instructional faculty indicating retirements and FERPs over past 4 years.
· J. Monaghan: Use of DL Notification form – deans should ask chairs to encourage faculty to use form so better planning is possible for scheduling of DL courses. DL committee is willing to act as oversight body for substantive change requests to WASC.
· R. Carlson: Dean of BPA search getting close to on-campus interviews.
· T. Rohm: March 1, 4 -- open forum on SOTE. Will try to find website where it can be viewed
· O. Morales: Deans need to be thinking about commencement speakers for June. Send names to O. Morales. Must be approved by VPC.
· W. Aguilar: BATS committee has scheduled training schedule for techs during the coming summer.
· R. Santiago: Writing Across the Curriculum seminar in Spring – will be put on hold after this year for review. Let her know if this is a concern.
· P. Arlin: Distributed schedule for National Holocaust Museum symposium on March 18.
· J. Conley: Model Arab League team at competition. College of S&BS has a new DOD, Cecilia Soriano, from San Jose State.
· L. Fernandez: Budget Convocation this afternoon. 6.6% cut for University, 5.4% for Academic Affairs.
· L. Fernandez Distributed 4/40 schedule for this summer.
DROP/ADD POLICY CHANGE RECOMMENDATION
Change so that students can only add during the first week as desired, 2nd week with permission of instructor, and no adds during third week except under extraordinary circumstances. Currently classes can be added through the third week. With the policy change, class drops could still continue through the third week into classes. J. Pritchard will look into how flexible system policy, Ed Code policy, is in terms of drops. Tabled until next meeting.
GRADUATE COUNCIL RECOMMENDATIONS
S. Kamusikiri distributed policies approved by Graduate Council for review by Academic Affairs Council.
First policy: Issue is students delaying graduation in order to continue employment as Graduate Assistant (time to degree). This policy would limit the number of years a student could be employed as a Graduate Assistant. It was unanimously approved by Graduate Council.
A suggestion was made to remove the language in #4, “which may be more restrictive”. There was also a question of who will monitor this. This policy will be revisited at the next AAC meeting.
Second policy: Again, the issue is time to degree. Again, the question is who would monitor this? This is also to be brought back for consideration at the next meeting.
S. Kamusikiri will work with graduate coordinators and deans to determine who exactly the undeclared post bac students are. Will denying admission to them have an impact on Masters programs? Is this a holding place instead of “conditionally admitted”? Deans will check with various programs and come back with information.
SUMMER SESSION
We are the only campus doing Summer Session through CEL but paying on the higher salary.
L Fernandez will sit down with P. Arlin regarding supervision and independent study during summer.
Regarding low-enrollment at PDC: L. Fernandez would like more flexibility in support of PDC. Those matters that are handled at the discretion of dean will be a joint discussion between the appropriate college dean and Fred Jandt.
Cannot charge non-residents more in fees than residents for Summer Session. Also, there will be no state grants for students. L. Fernandez will check with L. Frost to see if it is doable to limit students to taking 10 units per 5 week session, 16 units for 10 week session.
HONORARY DEGREE
The President wants to award an Honorary Degree in December, which will be decided by the committee in the Spring. A call has gone out for nominations.
ENROLLMENT BY TIME AND DAY
Information was distributed by R. Moran. May need to revisit scheduling of classes at 8:00 a.m., Fridays, and any other low-enrollment times.
