California State University, San Bernardino

THE ROBERT V. FULLERTON ART MUSEUM

ADVISORY BOARD­ 

 

 

MISSION

 

The mission of the Robert V. Fullerton Art Museum Advisory Board is to assist and advise the museum director and staff in such areas of museum operations as public relations, marketing, and fundraising. Through their expertise and commitment, the Board Members shall help to ensure the continuity of the museum’s mission and policies, and to secure the museum’s future development as one of the leading cultural institutions in the region. 

 

 

BYLAWS

 

 

 

ARTICLE I – NAME AND OFFICE

 

Section 1.    The name of this organization shall be the Robert V. Fullerton Art Museum Advisory Board, hereinafter called the Advisory Board or the Board. 

 

Section 2.    The principal office of the Advisory Board shall be located at the Robert V. Fullerton Art Museum, California State University San Bernardino or at such other place, as the Board shall determine.  

 

 

ARTICLE II – PURPOSE

 

Section 1.   The purpose of this organization is:

 

A.  To assist the museum director and staff in defining and implementing museum mission and policies.

 

B.  To assist and advise the director in such areas of the museum operations as public relations, marketing, and fundraising.

 

C.  To promote and maintain the relationship between the university, the museum and the community of the region.

 

D.  To help accelerate the growth of the museum as one of the leading cultural       

     institutions in the region by assisting the director and staff in determining  

     fundraising goals, and seeking opportunities for donations and funding.

 

E.  To increase public awareness of the resources and educational opportunities 

offered by the museum.

 

F.   To increase the awareness of the local constituents regarding the important role of the museum in enhancing the public image of the university and the region. 

 

 

ARTICLE III – MEMBERSHIP AND GOVERNANCE

 

Section 1.     The Advisory Board shall consist of up to 20 active voting members.

 

Section 2.      Members of the board shall be individuals known to be supportive of the museum, and who are united by their strong commitment to the mission and goals of the museum, and the mission and goals of the California State University, San Bernardino. 

 

Section 3      The following shall serve as ex-officio (non-voting) members of the Board:

 

Ø      Provost, CSUSB

Ø      Dean, College of Arts and Letters

Ø      Director, RVF Art Museum

Ø      Director of Development, College of Arts and Letters

Ø      Executive Director, The Foundation for CSUSB

Ø      President, Friends of the RVF Art Museum

          

Section 4.     The Executive Committee:

                     The Board shall be governed by an Executive Committee composed of the five officers and three ex-officio members of the Board.

   

A.     Director of the Robert V. Fullerton Museum, Provost, Dean of the College of Arts and Letters and Director of Development for the College of Arts and Letters, shall be ex-officio members of the Executive Committee.

 

                      B.  Officers:

                           The five officers of the Board shall be:

                     

Ø      Immediate Past President

Ø      President

Ø      Vice President

Ø      Finance Vice President

Ø      Vice President for Collections

 

C.    The officers of the Board shall be elected for one-year terms, with the election to take place as needed at the September Board meeting. The term of office for Officers shall begin in September.

          

D.    The Executive Committee may exercise the powers and authority of the Board between regular Board meetings. All actions of the Executive Committee shall be reported to the Board no later than at the next meeting.

 

E.     Five (5) members of the Executive Committee shall constitute a quorum of the Committee.

 

 

Section 5.      Duties of the Officers:

 

A.       The Immediate Past President shall provide advising and counseling to      

       the Executive Committee in order to ensure continuity.

 

B.      The President

      shall have the usual executive powers of supervision and   

      management  as pertain to the office of President, and such other

      powers and duties as are prescribed in the Bylaws and designated by  

      the Board and the Executive Committee, and shall

     

a.   preside at all meetings;

b.   execute, with the Secretary of the Board, all legal documents

    pertaining to the Board;

c.   advise the Museum Director

d.   represent the Board publicly and with appropriate University

    administrative personnel or designate an alternate;

e.   prepare an annual report of Board activities and present it to

    appropriate university personnel and to the Board;

f.     serve ex-officio on all Board committees;

g.   appoint chairs and members of Board committees;

h.   appoint members of special committees or task forces;

i.     Serve as liaison to other related organizations.

 

C.    The Vice President shall

 

a.     perform the duties of the President in all cases in which the

     President is unable to serve;

b.     assist the President in the management and administration of the Board;

c.     succeed to the office of President upon completion of the President’s term or in case of resignation of the President.

 

 

D.    The Finance Vice President shall

 

a.     serve as chair of the Finance Committee

b.     act as liaison between the Board and Museum Staff on all financial matters.

 

E.     The Vice President for Collections shall

 

a.      assist the President in the management and administration of the  

Board;

  b.  act as liaison between the Board and the Collectors Council. (The  Collectors Council is an independent body to provide advice to the    director concerning the development of the collection.)

 

Section 6.     The Advisory Board

 

A.  Nominations for Board membership shall be presented to the      Nominating Committee not later than February 28 of each year.

 

B.  At the March meeting, the Nominating Committee shall present a list of recommended candidates to the Board for their approval.

 

C. The Nominating Committee shall contact the prospective members to ascertain their interest in serving on the Board. 

 

D.  Candidates who have expressed interest in applying for Board membership shall be invited to the June Board meeting and inducted by acclamation. Their term shall begin September 1.

 

E.  The Board shall serve three-year renewable terms.

 

 Section 7.    Vacancies:

                     All vacancies shall be filled by the Board promptly as they occur.

 

Section 8.     Quorum:

                     A majority of the members shall constitute a quorum

 

 

ARTICLE IV - MEETINGS

 

Section 1.    Taking into consideration the formative stage of The Museum, The Board    

                    members shall meet regularly during the academic year. The meetings shall 

                    be scheduled for September, January, March and June.    

 

Section 2.    Executive Committee Meetings:

                    The Executive Committee shall meet as needed but at least once prior to 

                     each Board meeting.

 

Section 3.    Special Board Meetings:

                    At any time special meetings of the Board may be called by the Executive Committee with appropriate advanced notice.

 

 

ARTICLE V – COMMITTEES

 

Section 1.     Standing Committees:

                     There shall be the following standing committees:

 

A.     Development/Finance

B.      Nominating

 

Other Committees may be formed as needed.

 

Section 2.       Committee Chairs and Membership:

 

A.     Committee chairs shall be appointed by the President with the approval of the Executive Committee with the exception of the Finance Committee, which shall be chaired by the Finance Vice President.

 

B.  Members of committees shall be appointed by the President

     and need not be members of the Board.  

 

Section 3.      Duties of the Committees:

       

A.     The Development/Finance Committee shall

 

a.  plan strategies for all development activities;

b.  establish fundraising goals;

c.   recommend potential sources of funding;

d.  advise the Board on the administration of financial matters of the   

     Museum and of the Board;

e.  review the museum’s annual budget as prepared by the director 

     and staff;

f.     make recommendation to the Board regarding the use of funds     

     raised by the Board;

g.  provide the Board with information regarding all financial matters  

     relating to the museum.

 

B.     The Nominating Committee shall

 

a.  present a proposed list of candidates for members to the Board for 

the members’ approval;

b.  present to the Board the names of candidates for election to the

Board in accordance with Article III, Section 6, of these Bylaws.

c.   plan strategies for membership recruitment and retention.

d.  nominate Board members for election to the office of Vice President every year and to the office of Finance Vice President and Vice President for Collections as vacancies occur.

e.  nominate members for election to other offices as necessary.  

 

 Section 4.      Special Committees:

                       May be authorized by the Board as deemed necessary.  The chairs  

                       and members of such committee shall be appointed by the President.  

    

Section 5.      Quorum:

                      The quorum for each committee shall be a majority of its members.                              

 

 ARTICLE VI – AMENDMENTS

 

Section 1.     These Bylaws may be amended at a meeting of the Board or through mail, providing that notice of such proposed amendments be mailed or announced to all members at least two weeks before said meeting. A simple majority of those present and those responding by mail will be required for passage of the amendment.   

 

 

Approved: June 1, 2001