PROCEDURES AND CRITERIA FOR PERFORMANCE REVIEW AND PERIODIC EVALUATION
VOLUME I:  INSTRUCTIONAL FACULTY

Provides for the use of alternative student evaluation instruments (must be Senate-approved)

A.   Faculty Activities Report (FAR),
B.   Student Evaluation of Teaching Effectiveness (SETE) and/or Senate-approved alternative student evaluation instruments, and 
C.   Student Evaluation of Supervision Effectiveness (SESE), and
D.C.  Classroom Visitation Reports.

Defines in more detail the appropriate materials to be included in Faculty Activities Reports for various actions as well as the appropriate time periods covered.

1. Faculty Activities Reports (FARs)

FARs shall be submitted by all faculty members subject to performance review and by probationary and full-time temporary faculty members subject to periodic evaluation.  These shall cover all three areas of evaluation:  teaching, professional growth and University and/or community service and shall reflect the cumulative record since appointment. The Faculty Activities Report should cover the following periods of time:

a. For all probationary faculty being considered for retention or tenure, the FAR should be cumulative since appointment.

b. For faculty applying for promotion, the FAR should be cumulative since the last promotion or since initial appointment, whichever is most recent.

c. For all others (e.g., tenured faculty subject to periodic evaluation and full-time temporary faculty), the FAR should be cumulative since the last evaluation.

Supporting documentation for activities must be attached to this report (for example, course descriptions, reprints of publications, appropriate evidence regarding speeches, consultations, performances, exhibitions, work in progress, etc.) as follows:

a.  For probationary faculty being considered for retention, all supporting documentation since the last performance review.

 b. For probationary faculty being considered for tenure and/or promotion, all supporting documentation since appointment.

c. For tenured faculty applying for promotion, all supporting documentation since the last promotion or since initial appointment, whichever is most recent.

d. For all others (e.g., tenured faculty subject to periodic evaluation and full-time temporary faculty), all supporting documentation since the last FAR was submitted.

Faculty members may include professional growth activities carried out prior to appointment.  Pre-employment dates of such activities should be noted.  The entire professional experience of the faculty member should be examined and considered, but primary consideration shall be given to the professional accomplishments since appointment during the appropriate time period as indicated above.
 

Clarifies details of the classroom visitation process

Classroom Visitations Reports shall be preparedconductedfor all probationary faculty members, tenured faculty members requesting consideration for promotion, full-time temporary faculty members, and part-time temporary faculty members.  Classroom visitations shall be conducted when requested by tenured faculty.  The following guidelines must be met:

 a. Classroom visitations shall be performed according to the following plan:  during the six probationary years, the number of annual visitations for tenure-track faculty shall normally be in the sequence 2 1 1 1 0 1.  If a faculty member is to be considered for tenure or promotion, there shall be a visitation scheduled in the Fall of that academic year, regardless of this sequence.  Over a period of time, visits should be scheduled in as many different courses as possible and by a variety of visitors.  At the request of the faculty member, or the Department Evaluation Committee and the Department Chair jointly, or the School College Evaluation Committee and the School College Dean jointly, additional evaluationsvisitations may take place.

Full-time temporary faculty members shall be visited in the Fall of each academic year.  Part-time, temporary faculty members shall be visited the first time they teach a course.  Subsequent visitations for temporary faculty may be carried out scheduled whenever appropriate as determined by the Department Evaluation Committee or at the request of the temporary faculty member.
 

Establishes deadline for classroom visitation reports

Acknowledges alternative student evaluation instruments as tools for evaluation.

Based on departmental guidelines, additional evaluation instruments such as student evaluations of supervision effectiveness (SESEs) may be used as supplements or alternatives to SETEs.

Provision for student consultation with dean as an evaluation instrument removed.

a. Once each quarter, each School Dean shall announce office hours in the class schedule and on the School Bulletin Board for the purpose of meeting with students who wish to comment on the performance of faculty members.  There must be at least twelve such hours chosen so that nearly all students will have the opportunity to meet.

b. The School Dean must have at least one member of the School Evaluation Committee present during these meetings.  In those instances where the School Dean and the committee member(s) judge that students' comments may have a bearing on either performance review or periodic evaluation, the Dean shall ask that the comment be submitted in writing and signed.  Before a student elects to submit written comments, the student must be advised of the disposition of the comments and the current understanding of the meaning of "open files".

c. The School Dean shall submit all written comments for inclusion in the PAF of the affected faculty member.  The faculty member shall be informed of such written comments and shall have the right to submit a written response to be included in the PAF.

Clarifies ranking list and situations involving deans and conflict of interest.

c.   SchoolCollege Evaluation Committees and SchoolCollege Deans concurrently review WPAFs, prepare recommendations, and rank those recommended for promotion promotions. In the event a schoolcollege dean withdraws voluntarily or is asked to withdraw from the evaluation process by the Provost due to conflict of interest, the faculty member involved may choose to select the names of two schoolcollege deans and submit these names to the Vice President for Academic Affairs Provost.  The Vice President for Academic Affairs Provost shall select one of the nominated schoolcollege deans to prepare a substitute dean's recommendation.

Establishes timeline for 3rd and 5th year performance reviews

 
e. The APO submits the WPAFs to the President or designee for decision.  In addition to decisions regarding retention, promotion or tenure, the President or designee may notify probationary faculty members that performance review is required in the third or fifth probationary year., following the same timeline as performance reviews for fourth year probationary faculty. 

Provides a broader range of evidence concerning quality of instruction than previously listed.

Provides additional information regarding course organization.

Faculty members must organize instructional materials in a manner appropriate to individual classes and instructional modes.  Organizing materials for a course as a whole is equally important.  At the beginning of each course, faculty members should make clear to students the objectives, requirements, expectations, and plan for that course.
 

Clarifies criteria that will be used to evaluate faculty's assessment of students.

 Fair and thorough assessment of student achievement is an important aspect of effective instruction.  Methods of assessment vary markedly but may include examinations; homework; term papers; laboratory reports; completed special assignments; seminar presentations; and other means appropriate to the type of class or instructional mode involved.  Faculty members should make clear to students what methods will be used to assess student work, and should apply standards appropriate to the level of the course and sufficient to make meaningful distinctions among different levels of student achievement.  Items such as out-of-classroom instructional contacts between faculty and students during office hours and special appointments; field trips; and other out-of-class instructional contacts are also included here.  A faculty member's methods of assessing student achievement shall be documented by exemplary copies of items used, as appended to the classroom visitation report or the FAR.  As part of a teaching portfolio, faculty members may also include examples of assessed student work.
 

Clarifies the link between documentation and the FAR
 

Clarifies the external review process

When the request to submit materials to an external review has been approved, the faculty member shall be asked to provide to the Office of Academic Personnel a list of names from which one or more evaluators may be chosen.  Department Chairs, Evaluation Committees and/or SchoolCollege Deans shall consider this list and, if appropriate, provide additional names to it.  Academic Personnel will coordinate the selection of one One or more suitable evaluators shall be selected solely from this list and in agreement with the faculty member involved.

Clarifies that responsibility to provide documentation lies with the faculty member, but also provides a procedure for requesting clarification, expansion, or additional information from faculty member by evaluators.

Requires Joint Activity Report form for all joint projects; peer-evaluated work generally considered more significant.
 

Added example of "other items".
 

Old list "a through p" was grouped and reorganized into three categories "a through c" with additional minor changes as shown.

a. Active participation in service to and/or governance of programs, departments, schoolscolleges, the campus and/or the University System.  If a faculty member is given released time to perform such service or governance, this shall not be considered in evaluating the quality of such work.  However, having received released time may be considered when evaluating the quantity of such work.

1) Attendance and active participation at program, department, and college meetings.

b. 2) Active participation on committees at all levels of the University and the University System with emphasis on the departmental and the school college levels while at the Assistant Professor rank.

o. 3) Participation in educational equity programs and activities.

c. 4) Authorship of documents, reports or other materials pertinent to the University's mission or operation.

 d. 5) Advisor or sponsor to student groups on campus.

6) Assisting with grants, documents, contracts, proposals, reports or other materials pertinent to the University's mission or operation.

e. 7) Active participation in program, Department, School College, Campus and/or University-wide Advisory Groups.

 f. 8)Performance of class room visitationsCompletion of class room visitation reports.

g. 9)  Academic and/or career advisement of students.

h. Specialized service, either elected or appointed.  If a faculty member is given released time to perform such a service, this shall not be considered in evaluating the quality of such service.  However, having received released time may be considered when evaluating the quantity of such service.

b. Community Service

k. 1) Service at local, State or Federal government level state, federal or international government levels.

j. 2) Consultantships to community service groups.

n. 3) Media presentations such as interviews, articles, speeches, or other presentations in newspapers, magazines, radio, television, or film.

I. 4) Lectures, speeches, talks, presentations, and/or displays given to schools, community groups, or the University community.

m. 5) Judge at science fairs, art shows, music contests, etc., educational marathons, officiating at sporting events, or similar activity.

l. 6) Active participation and/or office holding in civic, educational, service, or humanitarian groups.

7) Participation in community partnership activities which enhance social, economic and cultural conditions.

p. c. Other items related to University and/or community service.
 

Added reference to "alternative student evaluation instruments" and other evidence of quality of teaching.

To be considered SUPERIOR in the area of teaching, the faculty member must meet the requirements set forth above for COMPETENT appropriate to rank.  In addition to this, the faculty member must meet at least one of the following additional criteria:

a. A preponderance of evidence demonstrating excellence in teaching as indicated in classroom visitation reports, SETE's, and SETEs or alternative student evaluation instruments, the Faculty Activities Report, or additional appropriate documentation related to teaching.